Work flexibility: Benefits, challenges and solutions

Work flexibility: Benefits, challenges and solutions

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Work flexibility: Benefits, challenges and solutions

Labor flexibility has become a measure increasingly used by companies and also demanded by employees. In addition, there are very different ways to apply labor flexibility depending on the capabilities and nature of your company.

Discover in this post what labor flexibility is and different ways to introduce it in your company; so that you not only take care of the relationship with your employees, but also achieve greater business achievement.

What is work flexibility?

Work flexibility is a model of work in which employees have some freedom to choose certain conditions in their workplace.

Usually, when we talk about work flexibility, the company and the employee establish by agreement the time, place, and manner in which they will perform their functions, allowing them to reconcile their professional, personal, and family lives.

Work flexibility, therefore, seeks to put people first and thinks about arranging the work environment to serve the personal life of workers, which includes their hobbies, family responsibilities, academic challenges, or other extracurricular activities.

To delve into this term leads us to discover the different types of flexibility that we can find in a company.

Incentives for work flexibility you can adopt in your company

There are different work flexibility measures that companies can adopt in their work models to create a favorable climate in their organization.

Salary flexibility

More and more companies are not basing salaries solely on the responsibilities and functions of the job. There is a new model in which economic remuneration varies in relation to the performance or output of employees.

It is advisable to have tools that provide objective data on employee performance to support salary flexibility in results that are not based solely on personal perceptions.

Flexible start and end times

Companies allow their employees to start and finish work between a specific time range to provide them with flexibility in the start and end of their day, meeting the total working hours obligations set in the contract or agreement that regulates them in legal terms.

Part-time work

Offering a part-time or reduced working day employment option for those employees who need to balance work with other personal responsibilities, thus reducing their weekly or monthly working hours.

Compressed workdays

Offering workers the possibility to work the same total number of hours but over fewer or more days a week. For example, reducing the working week to 4 days or extending it to 7 days; a debate that is currently very much in vogue.

Telework or hybrid work

More and more companies, since the health emergency of 2020, have opted for telework or its hybrid modality as a work flexibility incentive. This allows employees to work from home or places other than the office full-time, some days of the week, or occasionally.

Compensation for overtime

Depending on workload or increased task volume, employees may be forced to extend their working hours, which translates into overtime that the company must assume.

Work flexibility also provides workers with the possibility of lengthening or shortening workdays to avoid excess hours. To avoid overburdening the human resources department and ensuring that the total number of hours established is met, it is advisable to keep the work calendar up to date with a tool that allows compensating overtime hours with days off.

Management of vacations, leaves, or absences

Some companies have a collaborative vacation, leave, or absence manager available to all employees, where they can request and follow the acceptance or denial of their days off.

Managers manage these types of days in less time thanks to greater self-management of employees who have the rest of their team’s calendar available, which reduces significant administrative workloads for the HR department.

Staff adjustments by projects

In accordance with the changing demands of the business, a company can focus its efforts on a specific project for a certain period of time, for which it will need to expand its workforce. This can involve hiring temporary employees, as well as reducing it in times of low demand or reorganization.

Job crafting

Another form of flexibility is job crafting, or in other words, encouraging employees to personalize their work according to their strengths, interests, and skills. This will involve an adjustment of tasks depending on the characteristics of each employee, which can increase involvement and satisfaction.

Advantages of work flexibility

For companies

Increases talent attraction and retention

Work flexibility can be a determining factor in considering a job offer, or a significant reason to maintain permanence in a job. This, in addition to attracting more qualified professional profiles, can also reduce staff turnover.

More productive employees

Employees with greater work flexibility incentives are more motivated, which increases their productivity. Additionally, by distributing workloads flexibly and according to the team’s qualities, tasks are solved more successfully.

Reduction of work absenteeism

Work flexibility can help reduce stress and burnout, which can lower absenteeism rates. Employees are less likely to take days off for health reasons if they can better balance their work and personal lives.

More motivated employees

By removing time pressures and rigid schedules, employees feel less stressed. Additionally, flexibility is synonymous with trust between workers and the company, perceived by the former as a motivating element that they strive to maintain.

Promotion of diversity and inclusion

Work flexibility can facilitate the hiring of people with diverse needs and circumstances, fostering a more diverse and inclusive work environment.

Cost reduction

By allowing telework and other types of flexibility, companies can reduce costs associated with maintaining physical facilities, such as electricity, water, heating, and other office supplies.

For employees

Improves work-life balance

Work flexibility in all its variants allows employees to better balance their work responsibilities and their personal lives; this can improve their quality of life.

Greater job satisfaction

Employees who have the opportunity to flexibilize their work experience tend to be more satisfied with their job and the tasks they perform.

Greater autonomy

Work flexibility can give employees more control over their work, which can increase their sense of autonomy and empowerment in the workplace.

Reduction of time and costs in commuting

By adopting work flexibility methods such as telework or the hybrid work model, employees can save time on daily commuting and transportation.

Greater commitment and loyalty

As we have mentioned in the benefit for companies of more motivated employees, workers with work flexibility tend to be more committed to their work due to the trust granted.

Improvement of health and well-being

By reducing work-related stress and allowing a better balance between work and personal life, work flexibility can contribute to better mental and physical health of employees.

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