Is time tracking of entry and exit times at work useful?

Is time tracking of entry and exit times at work useful?

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Is time tracking of entry and exit times at work useful?

Beyond considering whether it is useful, the first thing we can say is that it is mandatory. In some countries, time-tracking law requires companies to keep track of entry and exit times. But the question is, aside from complying with regulations, does it bring anything else to the organization?

In Spain, the new Time Tracking Law requires companies to keep a record of their employees’ work hours. All employees must proceed to daily registration of working hours. This registration must include tracking of employees’ entry and exit times. The ministry, in its guide to time tracking, also recommends recording the time for mandatory, scheduled, or voluntary breaks to control effective working time.

It was not necessary to wait for the new time tracking law for companies to want to know whether workers are complying with their work schedule. For years, there have been many presence or attendance control systems available. In fact, in large corporations, these time-tracking apps serve as security measures. For example, in case of a fire, they allow knowing exactly how team members are physically present in the offices and need to be evacuated.

Therefore, these types of time control measures can be useful, but they also have some drawbacks:

  • Their price is usually high.
  • Their implementation, with difficult configuration, always requires a considerable amount of time (especially as the size of the company increases).
  • They can cause inconvenience when entering work (crowding, queues, etc.).
  • They are highly susceptible to technical problems, which also require an investment of time and/or money for their recovery.
  • Their use depends on the person, and depending on the chosen control system model, forgetfulness, carelessness, loss, etc. can occur.
  • Daily supervision of all collected information is required.
  • Most importantly, they do not adapt to new flexible work environments, such as teleworking, as being present in the office is necessary to clock in.

Another significant limitation of these tools appears when organizations intend to evaluate work performance only by keeping track of work. Simply controlling the time of entry and exit does not provide us with information about the productivity of our teams.

Knowing this data only informs us of when the worker arrived or when they turned on their PC, but we will not be certain if they are working or if they are being truly productive. Presence is by no means synonymous with efficiency. Therefore, it would be a serious mistake to limit ourselves to judging the performance of employees by only taking into account entry and exit times.

The smart alternative

Organizations need solutions that allow them, on the one hand, to comply with regulatory requirements and, on the other hand, to measure the actual performance of individuals. The idea is to have time control tools that are easy to install, do not require maintenance time or investments, have some type of technical support, and provide us with other types of indicators, such as real activity, in addition to controlling hours.

In this regard, the time tracking software of WorkMeter facilitates this task, since information is collected automatically, implementation is quick, simple, and easy, and, above all, they are much more economical.

Thanks to the time control that this solution offers, we can know the start and end of activity, real activity, and pause time. The data on real activity is compared to what the working day should be, and overtime is calculated.

Is time tracking of entry and exit times at work useful?

The time tracking solution of WorkMeter not only provides comprehensive time reports but also facilitates self-management of time, improves productivity, and promotes the implementation of new forms of work (flexible schedule, teleworking) with total objectivity and transparency.

It is not a tool for employee control but a solution that facilitates the transition from a culture of presenteeism to a culture of shared responsibility. All of this translates into significant benefits for the company, which can:

  • Verify if people respect the established work schedule in real time.
  • Discover when an employee or team is required to stay in the company for more hours than necessary.
  • Compensate for overtime, if it has such a policy, as the data provided by the indicator would allow for a calculation to resolve it.

Manage workloads, beyond the management of working hours.

Thanks to WorkMeter, companies can communicate to employees how many hours they should be working (expected activity). Employees can compare their activity hours with those desired by their company and correct any deviations if they exist.

On the other hand, it is easy to detect work overload, as this solution also offers a time report that allows checking if people work beyond the established work schedule. Based on this data:

  • The company could make decisions to minimize these imbalances.
  • Employees would have the satisfaction of seeing how their efforts are recognized.

track your equipment

WorkMeter makes a difference compared to time control methods that certainly raise a series of moral questions to be taken into account by companies and are nothing more than a system to control employees.

It puts an end to presenteeism or presenteeism and gives individuals the satisfaction of seeing their efforts recognized since they can be measured and proven. It will no longer be necessary to prove to the boss how much time is spent in the office, but what is important is knowing how to use them for the benefit of our productivity and that of the company.

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