Time Management: 8 tools that will boost your productivity

Published on 14/03/2024

Time Management: 8 tools that will boost your productivity

Published on 14/03/2024
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Time Management: 8 tools that will boost your productivity

Despite the rapid digital transformation in the workplace, we still waste a significant amount of our time on activities that could easily be avoided if we leveraged key technological tools.

In this article, we’ll explore together some tools that can help you make the most of your work time and eliminate productivity thieves.

It’s important to note that technology has generated bad habits, some of which are hard to eliminate, such as constantly checking our smartphones’ notifications. Additionally, we unconsciously waste a substantial part of our work time on distractions and manual tasks that could be more efficient. However, solving these issues is possible thanks to time management tools.

8 Time Management Tools

The best way to combat time thieves is undoubtedly by analyzing our habits and eliminating all bad practices. But to facilitate this process and make your day more efficient and productive, you can rely on time management tools. Below are the best options available on the market.

Our productivity measurement software

This productivity measurement software designed by WorkMeter specifically to optimize workers’ time management and increase their productivity during their workdays.

Through automatic data collection, it provides a clear picture of how you manage your productive time and allows you to optimize your work. You’ll see various indicators of your activity and productivity, as well as the distribution of time between different tasks, projects, and applications.

The productivity measurement software facilitates self-assessment, so you can make decisions aimed at your own development and improvement. Self-analysis helps you become more autonomous and participatory.

Objective data about your own performance allows you to flexibly adjust your workday by discovering the times of day when your mind is most active, enabling you to allocate your time to more challenging or deep tasks and leaving the superficial or simple ones for moments when you identify, through the tool, that your concentration wanes.

Moreover, productivity measurement software, besides being one of the most useful time management tools, also features automatic digital disconnection systems because knowing when to stop is crucial. Digital disconnection is necessary to improve your productivity and approach your tasks with a clear mind.

Another benefit of this tool for companies is its completely automated clocking system, which ensures compliance with time tracking laws and telecommuting regulations.

Google Calendar

Google Calendar is one of the most widely used time management tools globally, both personally and professionally. It facilitates communication among professionals by allowing them to share their calendars, appointments, and meetings, keeping everyone updated. You can see each member’s availability and add reminders.

Google Calendar allows you to manage your tasks and projects on a daily, weekly, or monthly basis in an intelligent way to save time.

You have five options to organize your day or week and communicate with your collaborators when you’re busy or available: Event, Out of Office, Reminders, Task, and Available Hours.

Its interface is intuitive and customizable. In addition to numerous useful features, it synchronizes with other applications, task managers, and calendars, so you can centralize all your information in one application and manage your time better.

Usage Time App

How many times do you unlock your phone during the day to check notifications? How much time do you spend scrolling through your Instagram feed? This tool prevents precisely that.

Usage Time is a smartphone application that, once installed, starts tracking the activity and interaction you have with your phone: how many times you unlock it in a day, how many hours you use it in total, and how much time you spend on each application.

Additionally, it allows you to set time limits for the use of each application. For example, you can decide to limit browsing within your favorite social network to 30 minutes to ensure it doesn’t consume hours of your day.


Trello is one of the simplest and most intuitive project- and task-management tools.

It’s a great time-planning and management tool, as it allows you to organize different activities into boards with lists of cards. Each tab can be a task to be completed, but also a note, a saved link, a completed activity, or anything else, depending on how you organize the boards.

It also allows you to assign boards to one or more people, set a deadline, and add tags.

By noting each task, you won’t lose any along the way. Moreover, if you manage a team, you won’t distract anyone by sending emails or verbally communicating new tasks or status changes: simply update the boards on your task panel.

Google Task

One of the many Google time management tools to mention.

Google Task lets you track your daily activities, organize multiple task lists, and monitor the most important deadlines.

This tool synchronizes your tasks across all your devices and with applications like Google Calendar and Gmail. That way, you don’t risk forgetting them.


An application that allows you to organize tasks added to the Google Task list on a Kanban board. It facilitates communication and collaboration between teams, all in real time.

It follows Trello’s dynamics, but its advantage is integration with Google Workspace tools. This allows you to connect activities to Google Calendar, add or link documents via Google Drive, or assign responsibilities and notify them quickly via Gmail.

TaskBoard saves time, optimizes project organization, and benefits work productivity. An effective time management tool.


Bitwarden is a password manager. It’s available as software, an extension, an application, or a web version.

Its function is simple: it stores usernames and passwords when you enter them on any website or application, encrypting them for your peace of mind.

It has an internal password generator that creates them randomly and securely, saving you time.

In the paid plan, it also allows you to share the credentials you want with your team.


The last tool we recommend is Forest, a unique and fun application that will help you stay focused and on track during your workday or any activity.

The concept is simple: every time you want to concentrate, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As implied by the name of the application, you can grow several trees to create a virtual forest.

In addition to being a fun and original time management tool, its user experience reinforces the need to maintain concentration for a set period of time on an activity, task, or project.

Furthermore, it reminds workers to take a few minutes of rest once the set time is up, as it follows the Pomodoro technique strategy. However, you can configure more than 25 minutes of concentration time.

Performance Management Software - free trial

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