Telework management: The most effective guidelines and tools

Published on 12/04/2024

Telework management: The most effective guidelines and tools

Published on 12/04/2024
Recibe nuestra newsletter mensual con todas las novedades del sector y los últimos artículos
Tabla de contenidos

Telework management: The most effective guidelines and tools

Due to the pandemic situation, many companies had to resort to telework on a permanent basis, an alternative for which very few were prepared.

Allowing employees to work remotely, it was thought that productivity and efficiency would be lost, but thanks to digital transformation, the opposite was proven. However, new challenges arose along the way, and the need for effective tools and strategies for managing telework intensified.

For managers, the challenge is greater, in addition to learning to manage decentralized teams; in terms of communication and connectivity, they need to monitor the performance and productivity of each employee and find a way to obtain objective data on their performance, without resorting to spy systems that violate workers’ privacy, as they must comply with Royal Decree Law 28/2020: the telework law, in force since September 2020.

The telework law encompasses all the conditions, labor duties, and fundamental rights that employees have during this remote modality; among these are the right to privacy and data protection, the right to digital disconnection, and the right to a flexible schedule.

Considering the current context, challenging and necessary, we want to teach you how to properly manage telework, what guidelines you should follow, and what solution is the most accurate; one that will guarantee you objective and precise data on your team’s performance, as well as compliance with the telework law and respect for the rights of workers, as described herein.

Before the health emergency, companies that launched telework initiatives offered their employees the possibility to work remotely one day a week. Currently, many find themselves with 100% of the team working remotely for an indefinite period, others have opted to adapt to a hybrid work model, allowing office work one or two days a week and the remaining days remotely, which has made it necessary to establish some form of telework control.

Guidelines for properly managing telework

To face the challenges mentioned and ensure the proper functioning of the company, as well as compliance with the legal framework, it is necessary to define guidelines that allow for the management of telework at a distance.

Making a telework agreement

The recent telework law specified a series of necessary requirements for making an effective telework agreement. This must be signed by both the employer and the employee.

Providing employees with the necessary tools

The company must provide all employees with technological tools, both physical and digital, so they can perform their work remotely without limitations or management problems.

Defining clear objectives

It’s not just about setting a fixed work schedule, but ensuring that each team member understands what tasks they need to perform and what the priorities are. Setting a clear and, above all, realistic goal is fundamental for the process to be easier and more effective.

Establishing follow-up meetings

Managers must monitor the different projects and their progress, conduct thorough follow-up on tasks to efficiently distribute workloads, and identify the achievement of objectives and the delivery of activities.

Besides email, teams should adopt other powerful communication tools and digital workspaces, like Microsoft Teams or Google Workspace. This way, it will be possible to effectively and quickly monitor projects and tasks.

Having time tracking systems

Solutions dedicated to managing telework are useful both for managers and directors, who ensure the correct performance and commitment of the teleworker, and for employees and teams, who understand how to manage their time and verify their level of compliance with the goals set.

There is telework software that offers performance indicators necessary to evaluate the results and performance. These solutions not only provide productivity indicators but also allow analyzing, through the use of applications, the distribution of time among tasks. Data analysis improves decision-making.

The most effective solution for managing telework

To meet the previously described guidelines, it is important to have the right tools for managing telework. Especially when it comes to managing and measuring the productive time that affects the team’s performance during telework. That’s why it’s important for the company to focus on promoting self-management during telework, thereby strengthening trust and commitment, increasing productivity, and promoting the achievement of objectives.

Finding a control tool or software that covers all, or most of the needs the company demands, is not an easy task and becomes a bit more complicated when aware of the challenges that telework imposes. Therefore, before investing in different tools, it’s fundamental to analyze the market to find the best solution.

WorkMeter’s telework productivity measurement software, is an “all-in-one” system that allows for improved team monitoring, analyzing results, providing an optimal employee experience, balancing workloads and promoting self-management.

With our productivity measurement software, it’s possible to manage telework through productivity and efficiency indicators during each employee’s work development, allowing for the understanding and analysis of time invested in different tasks, as it shows the use of the involved applications without violating employee privacy; it does not take screenshots, spy, or access the content of the work equipment, it only analyzes the activity performed and the management of productive time, according to rules previously set in the system, thus respecting the right to privacy of workers and ensuring data protection.

That software is 100% automatic, so the data are completely objective and precise, based on the activity of each worker, regardless of their location.

Reports are generated automatically and in real-time, thus avoiding the loss of time in manual work and the human errors that are unconsciously generated, allowing the comparison of information related to office work and telework.

Being 100%, data accessibility is possible from anywhere or any device, thanks to its secure cloud information storage.

Properly managing telework involves not only monitoring the performance of each employee, but also complying with the workday registration. With WorkMeter’s productivity measurement software, the hourly register is automatic, the system records the start and end time of each employee, as well as their breaks, rests, and offline activity. This ensures compliance with the telework law and the time control law.

Moreover, it includes a complete holiday and absence manager to efficiently and quickly manage requests, validations, and the accounting of days of absence.

In terms of guaranteeing disconnection and digital health, our software allows for the creation of digital disconnection rules and notifies employees when they reach their daily productivity and activity goals. It’s also possible to know, in real-time, if employees are connected, available, or busy, for example, in a video conference. Depending on their availability, you can contact them by phone, video conference, or email. Thus, complying with the right to digital disconnection, described in the telework law and relevant for the worker’s well-being.

The software is a very comprehensive piece of software that allows for the control of telework and promotes the self-management of productive time, increasing the team’s performance as well as the business enterprise.

Telework projects improve their results when employees and their managers have solutions for measuring and monitoring performance.

Performance Management Software - free trial

Tabla de contenidos

Artículos relacionados