The project manager and their functions

Published on 05/04/2024

The project manager and their functions

Published on 05/04/2024
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The project manager and their functions

A project manager is a proven expert with skills, project management tools, techniques, and sufficient knowledge to increase the likelihood of success in any business project.

During project management, the project manager is responsible for defining the initiation, planning, design, execution, monitoring, control, and closure strategies of a project.

The project manager must possess a combination of skills including analytical thinking, communication skills, demonstrated leadership, risk management, conflict resolution, as well as other more general management abilities.

A fundamental key for a good project manager is recognizing that risk directly impacts the project’s success probability and that this risk must be formally measured throughout the project’s lifetime.

Risks arise from uncertainty, and a successful project managers will focus on this as their main concern. A good project manager can significantly reduce risk by fostering an open communication policy, ensuring that each participant has the opportunity to express their opinions and concerns with confidence to the rest of the team.

A project manager is responsible for making decisions, both big and small, throughout the project’s course. They must ensure to control risk at all times and minimize the surrounding uncertainty. Every decision the project manager makes must have been previously analyzed to have complete confidence that it will be beneficial.

How a good competent leader should be

A good project manager should possess the following qualities:

  • Strong motivator
  • Natural leader
  • Excellent speaker and communicator
  • Organized and efficient
  • Skilled at time and task planning
  • Competent
  • Enthusiastic
  • Excellent team manager
  • Persuasive to influence team performance
  • Provides concrete and effective solutions

Ultimately, they must be the leader of project management and an indispensable figure in the smooth functioning of any organization.

Main tasks of competent leader  

The specific tasks of a project manager can vary from one sector to another, from one company to another, and sometimes from one project to another. However, there are some key tasks and responsibilities that, if done well, will help you successfully complete your projects.

Let’s take a look at some of the most important functions of a project manager:

  • Define the project’s initial strategy; oversee execution and supervision
  • Define objectives and necessary KPIs for project success
  • Identify the most suitable members and employees for successful project completion
  • Obtain the necessary support and advice for project management, planning, and control
  • Manage resource allocation and responsibilities (cost forecasting, task selection, team definition, etc.)
  • Choose the tools to track project stages
  • Manage project risks, including developing contingency plans
  • Monitor overall progress and resource utilization, initiating corrective actions when necessary while also identifying new task needs
  • Implement necessary modifications and changes in case of inefficiencies or deviations
  • Act as a liaison with company management or top management
  • Conduct a final project evaluation to verify its success or failure
  • Prepare any future recommendations for similar projects.

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