Project management tools

Published on 24/01/2020

Project management tools

Published on 24/01/2020
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Herramientas de gestión de proyectos

When managing projects at a business level, knowing all the information related to times, tasks and costs is very important. Let’s see 5 project management tools that can help you solve this problem.

Regardless of the nature of your business or its size, if you manage projects you need that partner who makes your life easier, that tool that analyzes the times and dedication to the different tasks you perform, that solution that allows you to optimize the profitability of your resources.

A project management tool helps you to better organize all the activities of your business, as well as to understand the workflows of the teams and professionals involved.

The project management tools market has a very wide software offer; offering solutions for emerging organizations or startups, as well as for multinationals with more than 5,000 employees. For this reason, you have to know or learn how to choose, because it is not about using the most current tool or the one with the most functionalities, but rather the one that best suits your business and your needs.

Why do you need project management tools?

Project management tools seek to organize, from the beginning to the end, the stages and progress of a project: planning, monitoring, task control, budget, teams, etc.

All the actions and areas of a business affect the management of certain projects, and vice versa, so it is necessary to be able to adequately manage the context and objectives, planning in time and deadlines, the budget, the resources, the risks, among other key factors that only a project management tool manages to unify.

Many companies track their projects manually, using email and Excel tables, spending productive time on tasks that can be automated.

There are currently tools capable of automating data collection. These are necessary to minimize the risks of failure generated by poor budget management or by failure to meet deadlines, since they manage to measure the time invested per project and answer questions such as: How many hours of work have we spent? What cost does it represent? Are we aligned with the budget?

By having time measurement data, it is possible to organize the resources of a project better, calculate its profitability and return on investment, as well as the invoice, avoiding errors associated with manual processes and minimizing unnecessary administrative burdens.

The best project management tools

Some organizations have the means to develop their project management tool, but most SMEs need solutions that are flexible, easy to use, and, above all, affordable.

The SaaS (Software as a Service) solutions found on the market allow all organizations, whatever their size, to access tools that meet their needs and streamline project management processes.

Now that you understand the need for project management tools, you’re ready to make your choice! Below, we present the essential digital solutions for proper comprehensive project management; costs, and times. Those that facilitate task tracking, as well as the most effective shared document repositories.

Software for comprehensive project management

Software for comprehensive project management are collaborative tools that help companies, especially managers and managers, to manage work from start to finish.

Thanks to this type of system it is possible to plan, execute, monitor, report, and measure performance as well as recognize the profitability of your projects, your services, and your client portfolio.

Project Management Software – WorkMeter

The majority of project management software depends entirely on the intervention of the user, being little objective but easily manipulated, except for WorkMeter; a 100% automatic project management and cost control software.

The WorkMeter solution has a unique technology in the market, which automatically allocates the time invested in each of the projects and related tasks, providing objective and accurate data.

The main advantage of WorkMeter project management software is its ease of use and the amount of time it saves when reporting projects and tasks. Allows you to see all the projects of the company and the employees or groups that work and report on them. Thus analyzing the time, deadlines, cost, and profitability of the same.

The analysis is very detailed, it shows in real time the details of the hours invested per day, per employee, or per group. Everything is automatic, in this way it is possible to avoid wasting time in manual reporting, thus reducing more administrative tasks so that the team can better focus on value processes.

In addition, it allows calculating costs, billing, and margin, as well as identifying possible deviations and comparing the results with the initial forecasts, allowing, at a simple glance, to analyze the profitability of projects, products, and services, and even, of the company’s client portfolio. All in real-time.

Being SaaS, it is possible to access it from any browser or device, at any time and place, thus being able to see and review all the data collected by the tool.

Thanks to WorkMeter it is possible to keep an exhaustive control of the company’s projects and identify their profitability. Even have control of the client portfolio.

This complete project management tool has a complete help center that will facilitate navigation within its web environment. WorkMeter software offers a free version that you can try for 15 days.

Task management and tracking applications

Applications for task management are collaborative tools that focus on the activities to be carried out to meet the objective of a project; organizing and monitoring your progress to keep you on schedule.

Trello

This tool came on the market in 2011 and is still considered one of the best.

With its version for iOS and Android mobile systems, it allows you to easily coordinate tasks through the different boards. It may not be the most complete on the market, since it focuses mainly on pending tasks and the report is manual, but its ease of use makes it widely used both personally and professionally.

It allows you to set deadlines, attach task lists by board, categorize teams and people, attach links or files, and keep track of the activity log.

Trello has a free version, which is a bit limited, although the great leap is noticeable in its professional versions starting at 10 and 20 euros per month.

Asana

Asana was born in 2011 and allows you to create a workspace for all team members.

Once the project is created, you can differentiate the tasks, organize them by tags, include due dates and also attach the necessary files.

What also stands out about Asana is its integrated communication system that does not depend on other external tools. The same suite offers a simple task management tool, plus an internal chat service.

If you have small work teams, it can be interesting, since the most basic option allows the management of up to 15 people.

Shared document repositories

These are online applications that allow you to store documents in different formats, organize them by folders, and share them with certain people or work teams to monitor the progress or development of each activity. Among these tools, the most used are:

Google Drive

A Google tool to improve the productivity and edition of company projects.

It is worth noting that the entire Google WorkSpace facilitates project management, from its Google Calendar and internal chat, to its Google Task and storage system.

The Google Drive tool allows secure collaboration, and in real time, between work groups of any size. All the information is hosted in the cloud, allowing it to be viewed from anywhere and from any device.

In addition, it offers 15 GB of free storage. You can save photos, articles, designs, drawings, recordings, videos or whatever you want and share them.

Dropbox

A modern workspace is the correct definition of Dropbox; another effective storage solution that allows shared editing of documents among several users, thus reducing unproductive tasks so that your employees can focus on the most important activities.

Now that you know the best project management tools, you will be able to evaluate their functionalities and choose the one that best suits your needs.

Remember to have a project management tool to carry out an excellent administration of them and achieve success.

In addition, project management software fosters more motivated teams and increases work performance, guaranteeing deliveries as well as task development; actions that offer a real return on investment and generate satisfied customers.

Project Management software - free trial

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