The most effective productivity strategies for your company

Published on 16/04/2024

The most effective productivity strategies for your company

Published on 16/04/2024

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The most effective productivity strategies for your company

Productivity and performance in a company can be compromised by many factors, making it essential to establish efficient productivity strategies that will strengthen and enhance team performance.

To achieve an increase in productivity, it is important to create the necessary conditions for a more productive work environment by organizing the company around processes that endure over time.

Today’s work environment is challenging. How can we stay productive when the to-do list keeps piling up? How can we keep our team members motivated when the future seems so uncertain?

Maintaining a good level of productivity is possible if the company adopts key productivity strategies within its management and team.

Why productivity is lost in a company

But what are the reasons that make productivity inefficient? The main causes of productivity decline in a company are primarily due to:

  • Poor time managementmas
  • Lack of well-defined processes and procedures
  • Tendency to favor verbal communication, by email or through meetings
  • Inability to prioritize
  • Multitasking
  • Lack of digital disconnection

To prevent these causes, it is necessary to put collaborators in a position to better express their potential through a series of productivity strategies.

Productivity strategies to increase performance in your company

People, understood as human capital within a company, are a very important resource, especially in terms of the level of productivity within the organization.

Knowing how to organize the work of employees means knowing how to distribute workloads fairly, set goals, and assign them correctly to each professional. For this, the company must adopt efficient productivity strategies, such as:

Promote an appropriate organizational climate

Maintaining a healthy and positive work environment is crucial for fostering work motivation that drives productivity. Constantly monitoring employee satisfaction levels is essential for the company’s motivation, beyond just improving the work climate or investigating stress levels.

Automate processes

One of the most recommended productivity strategies. Automating processes allows workers to perform activities quickly, without errors, adhering to previously agreed communication flows and deliveries, and achieving the desired objectives.

Constantly innovate

Leverage the benefits of technology and Artificial Intelligence in processes and tools to simplify and optimize life at the workplace, thereby improving communication, time management, and achievement of objectives.

Set only important and efficient meetings

Reduce the number of meetings, their duration, and the participants. Establish a “moderator” capable of dictating times, topics, objectives, follow-up, action plan, and monitoring. This will promote the effectiveness of the meeting and avoid it becoming a thief of productive time.

Establish teleworking policies and flexible scheduling

A study from Stanford University showed that teleworking increases productivity by an average of 13% thanks to a quiet, comfortable environment with fewer interruptions. Furthermore, a flexible work schedule promotes self-responsibility among professionals, allowing them to manage and create their schedules, achieving a work-life balance that works for them.

Promote work autonomy by measuring productivity

Thanks to flexible work models and management IT tools, employees can self-manage their work time. This eliminates the need for surveillance, control, and even micromanagement, which are harmful to work productivity.

To implement this productivity strategy, it is recommended to trust technology to obtain 100% objective information. Ideally, the company should have a productivity measurement system that evaluates each worker’s performance automatically, based on key indicators and their work activity, allowing them access to their own performance metrics.

Manage and reduce corporate emails

Business email is considered a real pollution of productivity. Studies show that after an email interruption, it takes about 15 minutes to regain focus efficiently.

If it is possible at the corporate and team level to send a few emails per day or per week; for important, formal communications, concise and clear, the professional will be able to better balance and manage their productive time. It is better to send one long email instead of dividing the information into several messages.

Avoid multitasking

Multitasking can worsen a worker’s work life as it divides energy across several contemporary activities, increasing times, errors, and misunderstandings, greatly reducing productivity. However, the ability, as a soft skill, to monitor multiple activities, without exceeding and monitoring risk, is fine. It is advisable to know how to combine different activities, identifying those that can be compatible.

Offer training

This practice should be carried out constantly, not only with mandatory training or indicated for the job position but also regarding training required by the employee, such as training, workshops, or types of training that reinforce the main soft professional skills.

Always recognize and reward good work

Recognition is a fundamental part in the relationships between managers and workers. Thanks to it, an emotional connection is created, a crucial element to stimulate commitment, awareness, and belonging to the group.

Bet on gamification

Gamification is a learning technique that transfers the potential of games to the professional field to improve results, foster motivation and involvement of employees with the organization’s content.

With gamification, a healthy competition is introduced into the corporate system in the workplace. Some examples may include: medals, badges, trophies, certifications, opportunities to work on special projects, special prizes, among others.

Offer bonuses, promotions, and incentives

The reward system represents the “cherry on top” of a complex process focused on incentivizing the company’s motivation and professional satisfaction.

Stratospheric incentives are not necessary; small bonuses or production commissions are enough to achieve results.

Provide a healthy and efficient workspace

Providing a comfortable, clean, and pleasant physical workspace is one of the most underestimated productivity strategies, but one of the most necessary. The more comfortable and healthy the work environment, the greater the productivity, as professionals will undoubtedly give their best. Some elements to consider are:

  • Preferably natural lighting
  • A spacious area that allows employees to move or interact easily
  • Ergonomic chairs
  • Fast and powerful equipment, as well as monitors with optimal visual quality
  • High-speed internet connection
  • Management tools and software
  • Air conditioning or heating
  • Essential common areas, properly equipped and sanitized: Dining room, kitchen, bathroom, rest area, meeting room, etc.
  • Natural elements, such as plants in common spaces

So, to achieve an increase in employee productivity, it is not only necessary to reinforce the described productivity strategies, but also to facilitate the work of teams and employees, investing in useful tools and equipment accessories to improve performance. Now that you know the most efficient productivity strategies for your company, evaluate each one and start driving success, motivation, and goal achievement in your work team.

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