How to establish and achieve productivity goals

Published on 21/03/2024

How to establish and achieve productivity goals

Published on 21/03/2024
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How to establish and achieve productivity goals

Productivity goals are the key to business efficiency. It’s essential to establish them clearly and communicate them effectively to increase performance and achieve project success.

What are productivity goals?

Productivity goals serve as performance indicators, recognizing the return on investment in a business activity or project and identifying the level of efficiency in its execution.

Business goals aimed at increasing productivity can be achieved through technological improvements, creativity, discipline, innovative initiatives, and proper monitoring of results.

To achieve productivity goals, a company must find the best strategies to maximize performance with minimal resources or double performance relative to existing resources.

One way to measure productivity improvement is to calculate the efficiency with which the company transforms its resources into products or services.

Why are business productivity goals so important?

Business productivity is a key factor in any business, yet it often doesn’t receive the necessary attention. Every company, regardless of size or purpose, aims to produce as much as possible and as efficiently as possible. Striving for maximum efficiency and effectiveness in every process within the company should be a top priority.

Business productivity goals improve the quality of life for professionals and the well-being of the business community, impacting salaries and project profitability, thereby increasing investment and employment.

Productivity is a determining factor in economic growth. A productive workforce brings significant economic benefits to the company:

  • Cost savings: By analyzing and measuring the company’s productivity level, unnecessary resources or those hindering productivity goals can be identified, reducing investment, balancing expenses, and focusing efforts on resources that provide benefits, avoiding economic losses.
  • Time savings: A productive workforce achieves more tasks in less time, dedicating the “saved” time to other valuable activities.

Productivity goals enable the perfect combination of resources to maximize the total production of goods and services.

Keys to Establishing and Achieving Business Productivity Goals

Increasing productivity helps businesses compete, innovate, and keep operational costs low. It doesn’t always mean working harder but rather achieving satisfactory results in the right time frame.

Set achievable and measurable goals

It’s essential to identify a measurable variable for goal creation. Measurable variables can include the number of employees involved in a task, monetary cost, hours worked, and resource quantity. Once the measurable variables for each goal are identified, calculate the difference between the current and desired variables, then define a final and attainable goal for each variable.

Select crucial productivity variables

Always choose the most important business productivity variables, which may have the greatest discrepancy between current and desired measurements or result in significant losses. These variables can be ranked in order of importance, and goals can be set accordingly.

Promote communication and active listening

Engage with employees and supervisors to identify areas for business productivity improvement. Active communication and listening are crucial for identifying less obvious areas for improvement, such as tedious tasks, costly materials, expensive labor, and excessive waste, which may hinder the achievement of established goals.

Utilize deadlines

Effective time management is key to goal achievement. Establishing deadlines for reaching business objectives is crucial. Divide the number of days or weeks until the goal is achieved by the difference in variables to define daily or weekly productivity goals.

Analyze all tasks

Analyze tasks related to variables to determine strategies for increasing business productivity. For example, a professional may perform a task that typically requires two people due to process automation, saving time and money and achieving quick and efficient results.

Try different strategies to achieve your goals

Select strategies that allow adjustment of productivity goals to current realities and adapt to new circumstances. Plan different alternatives to maintain productivity and adapt to market and business changes through adaptable strategies.

Measure results and keep improving

Continue evaluating and measuring the improvement of previously established variables until business objectives are met. Periodically assess results, ensure productivity goals are met, identify areas for optimization, and plan actions for further improvement rounds.

Productivity software for goal achievement

Meeting objectives and achieving excellent results requires specificity, truthfulness, objectivity, and above all, transparency. To achieve this, having productivity software is the best decision.

Productivity software is a tool that helps better organize the work of all professionals, measuring their performance through detailed reports on levels of productive activity during each workday, thus optimizing professional performance and contributing to business success.

When strategic decisions need to be made, when actions must be defined, and when the future of a company depends on it, approximations are not acceptable; subjectivity must be set aside.

WorkMeter’s productivity measurement software, is a SaaS tool that automatically measures the time each professional spends on an activity and classifies it as productive or non-productive based on the applications they have used.

The best thing about WorkMeter’s productivity measurement software is that each professional can access their data, see how they are managing their time, and identify inefficiencies to remedy them.

This productivity software allows downloading and printing reports in PDF and Excel formats to analyze the collected data. It also facilitates the implementation of flexible work models such as telecommuting.

Furthermore, it ensures the right to digital disconnection through an alert system that notifies employees when their workday has ended, encouraging them to disconnect and rest. This helps prevent worker techno-stress and excessive work hours, promoting work-life balance.

Implementing measurement software brings significant benefits to the organization and undoubtedly promotes work performance, helping companies increase productivity through their most important resource: people, who are responsible for meeting established productivity goals.Performance Management Software - free trial

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