How to measure working time to optimize its management

Published on 24/04/2024

How to measure working time to optimize its management

Published on 24/04/2024
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How to measure working time to optimize its management

It is up to us to master time, not for time to master us.

A workday that seems unable to stretch further, the onslaught of time thieves, and our poor management cause minutes to slip away, and often, we reach the end of the day without having completed the tasks or, worse still, without even having managed to accomplish everything we had set out to finish.

Situations like these help us realize that time is the most valuable resource we have. Moreover, it has the ability to equalize us all, as it is radically equitable: regarding work hours, we all have the same amount.

To make the most out of the 24 hours of each day and those corresponding to our workday, it is necessary to:

  • Reflect on our habits, behaviors, and routines: we must be aware of reality.
  • Identify which are not as effective as we would like: by detecting which ones hinder us from reaching the goals we set.
  • Find out what are the appropriate methods to improve our performance levels: starting from good organization, setting priorities, and always based on data measured objectively and automatically, which will allow us to understand our work dynamics and optimize them.

It is important to note that how we manage time in our workday will pave the way for our success through the productivity and efficiency derived from it.

This article discusses optimizing time management: If you want to know more about this topic, download our new free guide, keys to optimizing work time management:

The cause and solution to poor time management

Human resources have been managed almost the same way for 30 years, but the work environment has significantly transformed over these decades. The emergence of technology and the significant impact of its advances are the cause of some of the most severe concentration losses:

  • Hours lost checking the email inbox.
  • The internet, social networks, and their possibilities.
  • The automatic alerts we have activated on the mobile phone.

These are the most feared time thieves, reducing productivity and concentration (specifically reducing between 50 and 70% of our effective work hours). However, at the same time, we now have new tools, new means, and work initiatives that can contribute to improving a person’s outcomes with the same effort, such as: computer equipment, flexible schedules, telecommuting, etc.

The focus is key to discerning how time is invested. Early detection is also crucial, as contrary to what many executives believe, people get distracted or waste time, not due to a bad attitude or carelessness, but simply because they are not aware or do not internalize how they manage their time and how much they are capable of producing.

In these cases, the only way to optimize time management is to have a good SaaS tool that takes care of:

  • Collecting work data automatically and objectively, without human intervention.
  • Accurately displaying the number of interruptions in a workday.
  • Revealing to each person how much time they spend in front of their email.
  • Unveiling the total hours spent in meeting rooms each week.

Understanding the hours truly dedicated to work activities and, even more importantly, to productive and priority tasks, is the most effective way to improve our time management. Because if we don’t measure, how can we expect to improve our results or reduce the time we spend on email?

The starting point for any action oriented towards continuous improvement is the knowledge of reality. This principle is not only applicable to a work environment but is common in any area of life such as managing bank accounts, monitoring body weight, or tracking the speed at which one drives on the road.

90% of people do not manage their time consciously (ignoring the principles of time management) and also do not carry out an efficient management of their energy. This disorganization leads to disagreements, time shortages, frustration, interruptions, job dissatisfaction, or demotivation, which often result in mediocre outcomes or performance below expectations.

As we have said, the eighties are behind us, and it’s time for human resources to advance just as other departments like finance, accounting, or marketing have. Today, thirty years later, the computer is no longer the private preserve of a few; everyone has one, even several, and the most common form is the tablet (nothing like those behemoths of the past); phones have turned into smartphones with thousands of possibilities, and these advances are also reflected in the management of people.

We are in the era of trends in human capital management, also known as human performance management. The measurement of performance is the engine of progress, and this is where WorkMeter acts, providing the objective data that shapes the roadmap for well-done work, increased productivity, and well-projected performance. Because managing one’s own time effectively is the most efficient way to truly understand what is invested in and how it is distributed.

Performance Management Software - free trial

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