Innovating in compliance and corporate transparency

Published on 01/03/2024

Innovating in compliance and corporate transparency

Published on 01/03/2024

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Innovating in compliance and corporate transparency

Companies without whistleblowing channels urgently need a solution to comply with regulations.

The European Union took a decisive step towards creating a more transparent and ethical work environment with the dissemination of Directive 2019/1937 on October 23, 2019. This legislative event aims to strengthen whistleblower protection and establish effective reporting channels, marking a significant advancement in promoting a culture of compliance and corporate ethics across the EU.

This legislative initiative closely aligns with Organic Law 1/2015, reinforcing entities’ criminal liability in cases of crimes committed within companies.

To adapt to these new requirements, numerous countries are updating their national legislation. A clear example is the bill (APL) approved on March 13, 2023, which obliges companies with more than 50 employees to implement an anonymous reporting channel, allowing workers to report any irregularity confidentially.

To streamline the implementation of reporting channels, there are technological solutions that expedite this process. These solutions centralize the entire reporting procedure in one place, thus facilitating its management and tracking more efficiently for those responsible for resolving these issues.

The regulations require that reporting channels ensure confidentiality and protect the identity of informants at all times, making anonymity a key element for their implementation. Furthermore, these channels must process reports efficiently and operate autonomously from other internal company procedures, ensuring their effective management.

Companies that fail to meet the requirement or whose implementation is inadequate may face economic sanctions ranging from €600,000 to €1,000,000, varying according to the severity of the infringement.

What aspects should compliance solutions cover to be effective?

Compliance solutions should:

  • Provide mechanisms for the identification and management of legal and regulatory risks
  • Facilitate internal audits
  • Offer compliance training to employees
  • Establish effective channels for reporting and managing irregularities.

It is important to note that these tools are essential to ensuring that an organization operates within applicable legal frameworks, thereby promoting an ethical and transparent work environment.

Solutions for your company

In response to this situation, technological solutions are emerging, such as Rule Center, a solution for companies seeking not only to comply with the new regulations but also to strengthen their commitment to corporate integrity. This platform offers a comprehensive approach to legal risk management and compliance and is known for its user-friendliness and for providing a secure reporting channel.

These types of tools stand out for their ability to organize activities and rules according to specific risks, simplifying the implementation of criminal compliance plans, and promote a culture of compliance throughout the organization. Additionally, their central normative function centralizes relevant information, facilitating access and understanding of regulations by employees.

Given this, the adaptability of tools like Rule Center is key to effective compliance. These customizable solutions not only facilitate the implementation of compliance plans but also foster a culture of integrity and accountability:

Adaptability for compliance plans

These tools perfectly adapt to compliance plans, organizing activities and rules according to the specific risks of each company. This greatly facilitates the implementation of a robust and effective criminal compliance plan, promoting a culture of compliance throughout the organization. Additionally, the inclusion of a secure and confidential reporting channel allows employees to report any irregularities without fear, reinforcing transparency and trust within the team.

Promotion of prevention and security

Prevention and security are fundamental pillars. Platforms offer the possibility to define activities and reminders that raise awareness of the importance of sustainability and safety, crucial aspects for the well-being of the company and its stakeholders. Additionally, they can centralize all the organization’s directives, ensuring effective communication and tracking of their acceptance, which is vital to keeping everyone on the same page regarding company policies and procedures.

Furthermore…

One of the great advantages is versatility, as tools like Rule Center offer customized solutions that adapt to any type of company, from law firms to franchises and associations.

Their online approach simplifies and streamlines regulatory compliance processes, efficiently managing the acceptance of ethical standards by all collaborators.

Key features

These types of services stand out for their innovative and practical characteristics, designed to simplify and optimize compliance management in any type of organization. Below are some of the key functionalities of these tools:

  • Document and normative center: All essential documentation, from internal regulations to legislative updates and compliance documents, is centralized in one accessible place. This ensures that employees always have easy access to information, improving transparency and knowledge of company policies.
  • Planned activities: Platforms facilitate the definition and tracking of specific activities that employees must complete regularly. This scheduled approach not only reinforces knowledge of corporate norms but also promotes consistent and conscious compliance with them.
  • Activity history: With tools like Rule Center, every interaction with the company’s documentation and norms is recorded, from receiving notices to confirming reading and acceptance of documents. This detailed tracking is essential for maintaining a complete record of normative activity and providing a solid foundation in the event of audits or investigations.
  • Whistleblowing channel: In line with the latest legal requirements, a whistleblowing channel is included that allows employees to securely and anonymously report any irregularities or misconduct.
  • Norm creation assistant: Recognizing that not all companies have specialized knowledge to develop their compliance policies, solutions like Rule Center offer an assistant for creating basic behavior and legal compliance norms.

The importance of corporate compliance

The importance of adopting tools like Rule Center goes beyond legal compliance; it is about integrating ethics and transparency as fundamental pillars of corporate culture.

This approach not only benefits internal management but also improves the public perception of the company, strengthening its reputation and reliability. The integration of compliance and corporate ethics practices has become a significant differentiator in the current market, where consumers and partners increasingly value corporate responsibility.

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