Establishing an automatic process to improve workplace productivity is one of the basic tasks for the success of an organization. Having a series of tricks that tell us where to focus can be a great help.
In this article, we will tell you some keys to improve the performance of your company, based on an increase in labor productivity.
When we talk about workplace productivity, we refer to the amount of work done between the time that has been used for the same. Factors such as the quality of the tasks can also be included.
To try to improve productivity at work, it is essential to take into account the human capital that we have, as well as the training and teaching that we give them. This will be the basis of your results.
The way to evaluate workplace productivity is becoming more accessible thanks to the use of computer programs such as WorkMeter’s productivity software, which allows you to carry out a continuous and detailed evaluation of an employee’s productivity to measure and improve their productivity.
In this way, team leaders can develop work programs that seek to optimize workers and encourage measures for high productivity.
Improve productivity: It all starts with a good leader
The role played by the leader, the learning techniques that are carried out by the organization, and the actions of the workers themselves must be taken into account to improve workplace productivity.
The determining factors on the part of a good leader, to improve the productivity of team members, are:
Know how to delegate
Knowing how to teach others and delegate tasks is essential in a productive process.
The first thing is to know how to work correctly on a personal level, so you will be able to act effectively and you will have the necessary knowledge to empathize with the worker, helping their productivity improvement process to increase.
The second step to follow is to choose well who to delegate. It is important to be skillful and specific when you have to put a worker in charge of the project since the success or failure of said activity will depend to a large extent on his good performance.
Know how to communicate
Good communication is the basis of any process and project within an organization. A leader has to be available to the workers, in such a way that in case there is a problem, early measures can be taken, preventing any inconvenience from affecting labor productivity.
Fluid communication, as well as active listening, is a leadership characteristic that cannot be missing since it allows a team leader to know the problems and needs of his collaborators, to build dedicated continuous improvement actions. In turn, it facilitates the understanding of the employees themselves about their activity, functions, and responsibilities, in addition to increasing their commitment and professional motivation.
Know how to define objectives
That your work team knows the goals you want to achieve in the company will help the workers to know where they want to go and to get involved in this process.
The team is an essential part of the organization and active participation is vital to achieve success.
Keys to improve productivity at work
As well as the previously described skills, to improve productivity in your work team it is essential to take into account the following keys during work dynamics:
Establishing a good working method is essential for any project. Having a team that knows how to organize their tasks and optimize their time thanks to the optimal organization of their processes, guarantees efficiency and speed, therefore, improves productivity at work.
The company and the team leaders have to ensure that this organization works and is an active part of each process.
Work schedules are a great tool. Currently, where technology is an essential part of everyday life, you can find tools for organizing highly efficient activities and processes, either by establishing work calendars or with roadmaps.
This point accompanies the previous one. Well, establishing work times helps to organize tasks. For this, it is best to define the hours or days that the workers have to carry out the assigned tasks. In this way, they can manage their own time to achieve maximum efficiency.
You also have to start the tasks in an organized way, fix them and finish them. Do not send more than one task at a time and be clear in your request.
Have a good team and the necessary resources
Human capital must have what is necessary so that the project focused on improving productivity can be carried out. From a good computer or workspace to the essential tools for carrying out your activities.
The process to improve productivity
Once the guidelines for action are clear both at the company and personal level, it is time to plan and execute the productivity improvement project. To guide you, we explain some basic steps:
Identify improvement actions
To identify which those activities need to be redesigned, it is important to evaluate the performance of the equipment, for this, you can rely on tools dedicated to measuring productivity, which generally provides completely objective data on the performance of each worker or work team.
Implement productivity improvement actions
Once you have determined which points that must be corrected to optimize the productivity of the company, you must organize the times of implementation and start-up of the improvement actions, whether at a technical, qualitative, or quantitative level.
Remember that communication is essential, so once the project plan has been established, the entire company must know what the guidelines to follow will be and the way of working that you want to implement.
Continuous review of the change process
Make sure to plan spaces for continuous review of the improvement plan, so that solutions can be taken in case something is not working as planned.
In this sense, it is also important to have programs that offer you a detailed view of the results, such a WorkMeter’s performance management software, which reports on the activity carried out and the time spent on it.
Another important point is holding meetings to find out what the vision of the workers is and that they are also informed of all the changes.
Being able to overcome problems. When creating a project, it must be taken into account that there may be problems and we must have a crisis plan that does not jeopardize everything achieved so far, and which, of course, does not affect the process of improving productivity in the process that we have been involved.
Problems are a very important incentive in this project since unforeseen problems are involved in a large part of productivity failures.
Best Practices to increase productivity at Work
So far, we have already explained the skills of a good leader and the basic steps for an adequate action plan focused on improving productivity at work. Now we want to expose you to the best practices to maintain a high level of work performance in your company.
Automate to the max
Thousands and thousands of hours are invested in processes that should be automatic. Making reports, lists, graphs, approving requests, managing calendars, etc. All these tasks are important to keep track of our company’s activity, and without them, we would be lost.
But think for a moment, why did you hire who did you hire? When deciding to add someone to the team, you won’t know exactly if that person would be fast doing reports, or compiling forms.
Surely, you hired that person because he was going to cover a need in your company and he has the knowledge to boost your business. But because of these mechanical and manual tasks, possibly automatable, workers’ work performance tends to worsen gradually.
Wasting your employees is one of the worst things you can do, so try to automate repetitive tasks as much as possible.
Any study you consult on performance and productivity will tell you that people work harder and better when they have flexible hours.
Ending face-to-face and boosting productivity should be one of the main goals of anyone who owns a business these days. Trying to keep employees in the same place, as if they were at school, dramatically reduces their productivity.
Implementing flexible hours and allowing employees to fit work hours around their own lives will pay off big.
Forget control and start providing work autonomy to your employees. With WorkMeter’s software, it is possible to guide employees and identify areas for improvement without having to have them in the same workplace to passively control them.
Thanks to WorkMeter’s software you will be able to implement new work modalities such as the hybrid model or permanent teleworking in your company, eliminating the perceptions of lack of control by managers or team leaders. Monitoring is possible without face-to-face or “spy” programs.
Stop for a moment to analyze how your company is working. Process improvement is one of the most important factors in boosting productivity. Surely even in the most routine processes, some failures are easy to solve.
The day-to-day normally does not leave us time to think. It is very likely that during the day, employees will see the obvious failures of the workflow. But many times there is not even time to bring them up. We tend to work like a cog, complex machinery that never stops, and in the end, we continue with a workflow that is surely not the best, but the priority is to produce at all costs.
We do not realize that failures in the organization of the workflow affect the productivity of our company in a more than significant way. If we take a moment to analyze failures and fix them, we see immediate improvements in the productivity of our company.