How to improve the productivity of your employees

Published on 05/04/2024

How to improve the productivity of your employees

Published on 05/04/2024
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How to improve the productivity of your employees

Establishing an automatic process to improve productivity at work is one of the basic tasks for achieving an organization’s success. Having a series of tricks that tell us where we should focus can be a great help.

In this article, we tell you some key strategies to improve your company’s performance, based on increasing work productivity.

When we talk about work productivity, we refer to the amount of work done in the time that has been spent on it. Factors such as the quality of the tasks can also be included.

To try to improve productivity at work, it is essential to take into account the human capital we have, as well as the training and teachings we provide to them. This will be the basis of your results.

The way to assess productivity at work is becoming easier thanks to the use of computer programs like WorkMeter’s productivity software, which allows for a continuous and detailed evaluation of an employee’s performance with the aim of measuring and improving their productivity.

In this way, team leaders can develop work programs that seek the optimization of workers and encourage measures to improve productivity.

Improving productivity: It all starts with a good leader

The role that the leader plays, the learning techniques that are carried out by the organization, and the performance of the workers themselves must be taken into account to improve productivity at work.

The determining factors of a good leader, towards improving productivity at work, are:

Knowing how to delegate

Knowing how to teach others and delegate tasks is fundamental to a productive process.

First, knowing how to work correctly on a personal level, will allow you to act effectively and have the necessary knowledge to empathize with the worker, helping their productivity improvement process to increase.

The second step to follow is to choose wisely whom to delegate to. It is important to be skilled and specific when you have to appoint a worker as responsible for the project, as their good performance will largely depend on the success or failure of such activity.

Knowing how to communicate

Good communication is the foundation of any process or project within an organization. A leader has to be available for the workers, in such a way that if there is any problem, early measures can be taken, avoiding any issue that affects work productivity.

Fluid communication, as well as active listening, is a leadership characteristic that cannot be missed, as it allows a team leader to understand the problems and needs of their collaborators and build continuous improvement actions. It also facilitates the understanding for the employees about their activity, functions, and responsibilities, besides increasing their professional commitment and motivation.

Knowing how to define objectives

Having your work team know the goals you want to achieve in the company will help workers know where they want to go and get involved in this process.

The team is an essential part of the organization, and active participation is vital to achieving success.

Keys to improve productivity at work

Just as with the skills described previously, to improve productivity in your work team, it is essential to consider the following keys during work dynamics:

Organization

Establishing a good method of work is essential for any project. Having a team that knows how to organize its tasks and optimize its time thanks to the optimal organization of its processes guarantees efficiency and speed, consequently improving productivity at work.

The company and the team leaders have to ensure that this organization works and is an active part of each process.

Work schedules are a great tool. Currently, where technology is an essential part of the day-to-day, tools for the organization of activities and processes can be found very efficiently, whether by establishing work calendars or with roadmaps.

Defining times

This point accompanies the previous one. Because establishing work times helps in the organization of tasks. For this, the best thing is to define the hours or days that workers have for the performance of the tasks assigned. In this way, they can manage their own time to achieve maximum efficiency.

Prioritizing tasks

It is also necessary to start tasks in an organized manner, fix them, and finish them. Do not send more than one task at a time and be clear in your request.

Having a good work team and the necessary resources

The human capital must have what is necessary so that the project focused on improving productivity can be carried out. From a good computer or workspace to the indispensable tools for the performance of their activities.

The process to improve productivity

Once the action guidelines are clear both at the company level and personally, it’s time to plan and execute the productivity improvement project. To guide you, we explain some basic steps:

Identifying improvement actions

To identify which activities need to be redesigned, it is important to carry out an evaluation of the teams’ performance, for this, you can rely on tools dedicated to productivity measurement, which generally provide completely objective data on the performance of each worker or work team.

Implementing productivity improvement actions

Once you have determined which points need to be corrected to optimize the company’s productivity, you must organize the implementation times and start the improvement actions, whether at a technical, qualitative, or quantitative level.

Remember that communication is fundamental, so once the project plan is established, it is important that the whole company knows what the guidelines to follow will be and the way of work that is desired to be implemented.

Continuous review of the change process

Make sure to plan spaces for continuous review of the improvement plan, so that solutions can be taken in case something is not working as planned.

In this sense, it is also important to have programs that offer a detailed view of the results like performance management software of WorkMeter that reports on the activity carried out and the time spent on it.

Another important point is the holding of meetings to know what the vision of the workers is and to ensure that they are also informed of all the changes.

Problem-solving

Being able to overcome problems. When a project is created, it must be taken into account that problems can arise, and we must have a crisis plan that does not put at risk everything achieved so far and, of course, does not affect the process of improving productivity in which we have been involved.

Problems are a very important incentive in this project, as a large part of productivity failures involve unforeseen problems.

Best practices to increase productivity at work

So far, we have explained the skills of a good leader and the basic steps for an adequate action plan focused on improving productivity at work. Now we want to expose the best practices to maintain a high level of work performance in your company.

Automate as much as possible

Thousands and thousands of hours are invested in processes that should be automatic. Making reports, listings, graphs, approving requests, managing calendars, etc. All these tasks are important for keeping a record of our company’s activity, and without them, we would be lost.

But think for a moment, why did you hire who you hired? When making the decision to incorporate someone into the team, you wouldn’t know exactly if that person would be fast at making reports or compiling formats.

Surely, you hired that person because they were going to cover a need in your company and have the knowledge to enhance your business. But because of these mechanical and manual tasks, which are possibly automatable, workers’ work performance tends to worsen little by little.

Wasting your employees is one of the worst things you can do, so try to automate repetitive tasks as much as possible.

Flexible schedule

Any study you consult about performance and productivity will tell you that people work more and better when they have a flexible schedule.

Ending absenteeism and promoting productivity should be one of the main goals of anyone who owns a business these days. Trying to keep employees in one place, as if they were in school, significantly undermines their productivity.

Implementing a flexible schedule and allowing employees to adapt their working hours to their own lives will give you great results.

Forget about control and start giving your employees work autonomy. With performance management software of WorkMeter, it is possible to guide employees and identify their areas for improvement without needing to have them in the same work location to passively control them.

Thanks to performance management software of WorkMeter, you can implement new work modalities such as the hybrid model or permanent telework in your company, eliminating perceptions of lack of control by managers or team leaders. Monitoring is possible without the need for physical presence or “spy” programs.

(Vídeo EffiWork: https://www.youtube.com/watch?v=PCCU29JPCgE&t=1s EffiWork, software de medición de productividad📈 ¡Optimiza el rendimiento de tu equipo!)

Workflow organization

Take a moment to analyze how work is being done in your company. Process improvement is one of the most important factors in boosting productivity. Surely, even in the most routine processes, there are easy-to-resolve errors.

The day-to-day normally does not leave us time to think. It is very likely that during the day, employees will see the obvious flaws in the workflow. But often there isn’t even time to bring them up. We tend to work like a gear, a complex machine that never stops, and in the end, we continue with a workflow that surely isn’t the best, but the priority is to produce at all costs.

We do not realize that flaws in the organization of the workflow affect the productivity of our company in a more than significant way. If we dedicate a moment to analyzing errors and fixing them, we appreciate immediate improvements in our company’s productivity.

Systems dedicated to the measurement of the productivity of employees and teams, help you easily analyze inefficient workflows, promoting the development of effective improvement actions.

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