Currently, there are two laws that require companies to keep a record and control of their employees’ daily work hours. To meet this need, in this article, we explain the five best solutions for effective time management.
Since 2019, organizations have sought alternatives to this requirement, but with various labor changes, increased work hour flexibility, and the rise of teleworking.
Many of these alternatives have ceased to provide reliable information or complicate the recording of work hours due to the lack of worker presence.
In this post, we present some solutions for controlling daily work hours to comply with regulations and obtain accurate reports, equally effective during telework or in-office work.
The year 2020 marked profound changes in business management, driving digital transformation to facilitate communication and connectivity among remote workers as well as the objectivity of tracking and reporting, allowing companies to continue their activities and growth even in times of crisis.
The impact of telework created the need for new management tools and skills, as well as a new regulation, the Remote Work Law, for proper control and respect in the development of this modality that encompasses various variables such as flexible hours, digital disconnection, voluntariness, time tracking, and digitization, among others.
Daily Work Hour Control
Daily work hour control is now a necessity. The time tracking law, also covered by the mentioned telework law, is a reality, and companies that ignore or do not comply with it properly face various fines ranging from 635 euros to 187,515 euros depending on the severity, as indicated by the Law on Offenses and Penalties in the Social Order.
Thus, both the Remote Work Law and the Time Tracking Law require all companies to have daily work hour control, from start to finish.
This record must clearly show work hours, breaks, and rests, regardless of the type of work schedule. Additionally, the company is required to have a report that shows the recorded work hours of employees for four years. But what is the best solution for your company to comply with the described laws and needs?
Top 5: Solutions for Time Management Control
We explain how to ensure compliance with the time tracking law and the telework law, optimizing your business management.
Digital transformation is at the forefront of the most used systems in recent times. Therefore, we wanted to present a top 5 digital solutions, some automatic and others manual, that ensure the control of employees’ daily work hours. All based on the advantages of technology to help you identify which one best suits your needs:
1 SaaS Time Control Software: Comprehensive, Intuitive, and Effective
The top spot goes to SaaS-type time tracking and management systems. They meet the need for daily work hour control and optimize time management, making it the most effective and objective solution you can find!
WorkMeter’s time control software is 100% SaaS, collecting information from the devices and equipment provided by the company to its employees, automatically recording entry, exit, breaks, rests, and offline work times, allowing complete time management.
Time Measurement
It measures effective working time 100% automatically, providing completely objective and precise data so that workers and managers can check worked hours, accumulated extra time, vacation periods, and available sick leave.
Easy-to-Understand Interface
Its interface is intuitive and user-friendly, so company staff won’t need extensive training on its use, just a brief introduction to its functionalities. It has no infrastructure costs, just install and configure it in minutes.
WorkMeter Features for Time Management
Our time control software includes a vacation and absence manager, saving time on request processing, validations, and day count.
Being a SaaS service, it allows workers to access the cloud-based software through the web or an API from anywhere. Information is acquired according to the worker’s activity with the computer or device, generating a precise time record of the workday.
Time tracking for each workday through WorkMeter’s time control software can be done from a computer, mobile device, or web environment, depending on the company’s activity and labor demands.
Digital Disconnection Right with Time Management
A solution that, besides adapting to the company’s demands and optimizing time management, guarantees compliance with the time tracking law and the remote work law, also respecting the right to digital disconnection through configurable alerts that notify the worker when they have exceeded their work hours, prompting them to disconnect.
2 Online Time Management System: Quick Access
Second place goes to an online time tracking and management system with limited process automation.
Online time tracking systems are also cloud-based but through a different service and with limited process automation.
They are also a very useful and straightforward tool for daily work hour control, as they record the routine activity of each employee’s devices and equipment.
They offer the same accessibility advantage, meaning all recorded activity information can be accessed online from anywhere at any time through any device, providing reports on work time.
Some registration operations must be done manually, which can make the data less objective. However, the access process is simple and quick, requiring no installation.
3 Mobile Attendance System: Precise and Easy to Use for Time Management
In third place is a GPS solution. A mobile attendance and time management system for teams working outside the office.
Some workers spend a lot of time on client visits, corporate travel, or prefer teleworking, making it difficult to track their working hours.
Mobile attendance systems incorporate the global positioning satellite, commonly called GPS, which allows monitoring the work of company staff. Workers must confirm hours according to the data collected via a company phone with GPS to track movements legally.
4 Time Management with Google Drive: Between Traditional and Modern
Fourth place goes to a manual but useful solution: editable and shared documents as a time management and work hour control solution.
Google Drive offers a cloud storage service that can be conveniently used for daily work hour tracking and control, allowing synchronization of a time tracking template in Excel, where each worker can record their entry and exit times and other agreed periods with the team manager and manage the necessary reports in case of a possible inspection.
It is essential that workers have an active Google account and a device that allows access to Drive from the browser, or install Google’s “Backup and Sync” on a computer. This way, everyone will have access to the editable document.
Being a manual input system, the recorded data depends on the workers’ transparency and may lack objectivity and accuracy.
5 Email: Traditional and No Installation Required
Finally, fifth place goes to a more traditional online system. Also manual, it is practical but tedious.
A system used for work hour control and time management that requires no installation, with registration and consultation from any device and location.
Very useful for office staff frequently working via email. This system automatically records the worker’s activity based on email usage.
The employee simply presses a button to record their workday. The system also allows the worker to correct their hours at the end of the day if they were not effective, indicating if they were on leave or on vacation, etc.
Now that you know the existing solutions for daily work hour control, do you know which one best suits your needs? Evaluate your choice and choose the most comprehensive one, facilitating your team’s work, optimizing time management, and ensuring work hour recording.
At WorkMeter, we recommend and use the first option described, offering measurement systems that ensure compliance with the mentioned regulations and increase work productivity. We invite you to visit our website for more information.
