Time tracking apps: How to choose the best work time control application

Time tracking apps: How to choose the best work time control application

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Time tracking apps: How to choose the best work time control application

A few years ago, the time control law was passed, which requires companies to keep a record of their employees’ hours and activities, either through a work time control app or other software tools for work tracking. Work control, time tracking, and work time control are terms that every employer should keep in mind during their management.

With the advent of the pandemic and the rise of new work models, such as telecommuting or hybrid work, many companies have been forced to update their work tracking systems or check-ins, as they cannot always be done in person. That’s why work time control apps are so important in the new business reality; their versatility and adaptability to different scenarios are highly valued features.

To ensure compliance with the time control law and facilitate its implementation in new work formats, there are various solutions that allow for objective work control based on result measurement.

How to Assess the Need for a Time Tracking App

The number of digital programs and functionalities dedicated to time tracking is vast, which can lead to uncertainty when choosing the most suitable software. Therefore, it’s essential to consider the company’s real needs. To help you address the issue, we propose answering the following questions:

Do employees spend most of their working hours on their computers?

If the answer is yes, then you should choose time tracking software that installs on employees’ PCs.

We recommend selecting a system that automatically records the start and end times of the workday, as the data collected will be entirely objective. Additionally, employees won’t have to manually clock in, reducing the risk of forgetting or approximating working hours and avoiding potential sanctions from labor and social security inspections.

Do employees work outside the office and use their computers very little or not at all?

If employees don’t use computers, they will need a time tracking app to easily clock in from their mobile devices.

A time tracking app will detect when an employee arrives at the workplace, registering their entry and initiating the time tracking. Likewise, when the employee leaves the location, it will stop the tracking.

Does my company have flexible schedules or allow telecommuting?

The time control regulations require the tracking of employees’ hours regardless of the work mode: hybrid, telecommuting, in-person, etc. Therefore, a system that can be directly installed on employees’ PCs or on the remote desktop server will enable automatic time tracking in different work modes, preventing forgetfulness and objectifying data and reports.

Additionally, there are time tracking apps or labor control applications that guarantee the right to digital disconnection, promoting work-life balance and employee well-being.

Do I want only attendance control, or do I want to know the actual working time of each employee?

Many free time tracking apps only measure attendance time, i.e., the time of entry and exit. However, the ministry recommends measuring breaks to calculate actual working hours. Therefore, it’s essential to choose tools that allow measuring break times without requiring employees to report them manually.

WorkMeter’s time tracking software, not only automatically records the start and end of the workday but also tracks breaks and pauses, providing clear reports on each employee’s effective work time.

Do I need accurate overtime reports for HR to manage compensation?

The new time control law aims to combat labor precarity and prevent unpaid overtime. Therefore, you need time tracking software that can accurately calculate overtime.

WorkMeter’s tool offers customizable rules, including the option to configure a pop-up notification to alert employees when their workday is expected to end based on their schedule or the company’s expected work time. This allows employees to decide whether to continue working beyond their schedule and record the extra work time or end their workday.

How much time do I want to dedicate to tracking the start and end times of the workday?

Tracking the workday is a legal obligation but should not consume too much time for employees or the HR team. Any automated system will minimize the time spent on administrative tasks and ensure compliance with regulations, such as the time control law, telecommuting law, and fundamental workers’ rights, including digital disconnection and privacy respect.

Keys to Choosing the Best Work Control App on the Market

Currently, there is a wide variety of work time control applications on the market, including mobile apps, web environments, or dedicated software, that allow for effective tracking of employees’ entry and exit times. However, not all of them are equally effective.

It’s important to choose a robust and flexible technological provider with experience and market knowledge. Moreover, the selected software should meet the company’s needs and comply with current regulations, such as the time control law. 

Some essential features for proper work tracking include:

Employee check-in and check-out records

 The selected tool should effectively register the entry and exit times of all employees, whether through mobile devices or the web.

Break management

In addition to entry and exit records, the software should measure break times and calculate overtime hours that employees spend after their regular work hours.

Calculation of effective work

 Calculating each employee’s presence at their workplace is essential, but it’s also crucial to calculate their actual working time. This requires tracking not only entry and exit times but also the employee’s interaction with their equipment to determine the time dedicated to achieving objectives.

Versatile, user-friendly, and easy to implement

The selected tool should be a supportive agent that helps the HR department and the employer track employee work effectively. It should be easy for employees to use and implement by the HR department, ensuring data accuracy and compliance with regulations.

Adaptability to different work modes and types

With the advent of telecommuting and hybrid models, companies have undergone significant changes in their work paradigms. Therefore, work tracking solutions should also adapt to this new reality and promote their implementation to enhance employee well-being.

Real-time queries

 The ability to check employee activity records in real-time is a key feature for group leaders and employees themselves. Employees can monitor their remaining work hours and track their breaks.

Access from various devices

 A work control tool should be flexible and mobile, allowing tracking and visualization from different devices to facilitate employee check-in. Additionally, it should support new work modes, such as telecommuting, work-life balance, and flexible hours.

Pilot testing

Lastly, the adoption of the solution should involve a pilot test to validate compliance with legal requirements and the expected results in the initial model.

The Ultimate Work Control App

If you are looking for a work control app or software solution that meets all the above-mentioned characteristics and saves time and costs for your company’s HR department, we have the ultimate app.

Our time management tool is the only time tracking software on the market that automatically records employees’ effective work time and breaks during the workday.

The tool works as an engine that collects data on both on-device and off-device activities, processes them, and converts them into measurable metrics to achieve business objectives, quickly and easily.

In addition to clocking in and data visualization on the web, it allows employees to clock in directly from their smartphones through its mobile app. This app for work time control records all non-computer work activities, such as commercial visits or business trips, effectively.

WorkMeter’s labor control app is straightforward to use, with just two start and end activity buttons.

Benefits of Time@Work, the Ideal Labor Control App

 WorkMeter time tracking software, is one of the most effective time clock systems on the market, offering numerous benefits to companies that rely on its functionalities. However, its advantages go beyond overall improvement and provide benefits to various stakeholders:

For Managers

  • Precise calculation of employees’ overtime hours.
  • Eliminates the perception of a lack of control.
  • Allows for the creation of documents with collected information for report generation.

For Human Resources (HR) Departments

  • Informed decision-making through objective data.
  • Enables the development of telecommuting and work flexibility policies.
  • Attracts and retains human talent.
  • Prevents the new time tracking law from hindering telecommuting.
  • Ensures compliance with telecommuting and time tracking laws.
  • Allows the creation of automatic rules to promote and guarantee the right to digital disconnection.

For Employees

  • Optimizes time management.
  • Increases autonomy and self-management through data visualization.
  • Promotes work-life balance.
  • Enhances employee engagement and commitment to organizational results.

WorkMeter’s solution, can represent a significant advancement in time control management for companies. Not only can they strengthen and streamline their processes, but they can also promote new work models. Explore its functionalities by trying its free version.

Adapting your company through the new digital tools offered by the market, such as the work tracking app, will contribute to talent recruitment and make your company more competitive.

Time management software - free trial

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